Birmingham, Michigan
Part-Time Legal Administrative Assistant
Multi-generational single-family office rooted in a culture of service to the family and teamwork with each other.
Responsibilities:
- General administrative support for the office.
- Assists with preparation of legal documents, trust documents and maintenance of files (electronic & paper), including various legal entities.
- Tracks recurring events/meetings/tasks and follows up to ensure efficient completion by deadlines.
- Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.
- Maintains historical records by filing documents.
- Maintains, replenishes and inventories office supplies and equipment.
- Answers and screens phone calls and greets guests, and related receptionist duties
- Schedules meetings & arranges occasional travel.
- Hospitality – orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.
Work Hours & Benefits:
This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility.
Paid PTO – 5 days within first 12 months, 8 days annually in subsequent years.
Simple IRA with employer-match up to 3%.
The company recognizes 8 holidays annually (pro-rated for 20-hour week)
Qualifications/Skills:
- Absolute discretion, tact, and confidentiality on all matters relating to family and office
- Excellent attention to detail
- Excellent written and verbal communication skills
- High proficiency in grammar and spelling
- PC proficiency & Experience with MS Office
- Strong client service skills
- Positive outlook and demeanor, team-oriented attitude
Education, Experience:
- High school diploma, GED or equivalent required
- Advanced degree preferred
- Previous experience working in law firm or with legal documents
- Preference to candidates with previous experience working in family office setting