Part-Time Legal Admin Assistant
Multi-generational single family office rooted in a culture of service to the family and teamwork with each other.
Responsibilities:
· General administrative support for the office.
· Assists with preparation of legal documents, trust documents and maintenance of files (electronic & paper), including various legal entities.
· Tracks recurring events/meetings/tasks and follows up to ensure efficient completion by deadlines.
· Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.
· Maintains historical records by filing documents.
· Maintains, replenishes and inventories office supplies and equipment.
· Answers and screens phone calls and greets guests, and related receptionist duties
· Schedules meetings & arranges occasional travel..
· Hospitality – orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.
Work Hours & Benefits:
This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility.
Paid PTO – 5 days within first 12 months, 8 days annually in subsequent years.
Simple IRA with employer match up to 3%.
The company recognizes 8 holidays annually (pro-rated for 20-hour week)
Qualifications/Skills:
· Absolute discretion, tact, and confidentiality on all matters relating to family and office
· Excellent attention to detail
· Excellent written and verbal communication skills
· High proficiency in grammar and spelling
· PC proficiency & Experience with MS Office
· Strong client service skills
· Positive outlook and demeanor, team-oriented attitude
Education, Experience:
· High school diploma, GED or equivalent required
· Advanced degree preferred
· Previous experience working in law firm or with legal documents
· Preference to candidates with previous experience working in family office setting